– Improve and troubleshoot your Zoom experience
Do not disable any necessary devices that help protect or otherwise secure your network. If you are connecting via telephone or an H. Network connection also impacts audio quality.
Consider disabling video for a better audio experience. Pressing Delete in the Zoom client removes the recording from the recorded meetings list in Zoom, but not from the device itself. Tip: before the meeting, have anyone who will share their screen start sharing their screen and disable annotation; then, when they actuyally share screen during the meeting, annotations will still be disabled.
If you need to immediately stop all activity, you can use Suspect Participant Activities to, with one click, Mute all participants, Stop videos and screen sharing, Hide profile pictures, Disable in-meeting chat and Zoom Apps, and Lock the Meeting.
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The host and co-hosts can then admit participants from the waiting room when they so choose. If you’d like to use both Waiting Room and Join Before Host, we recommend using the following Waiting Room settings: Choose which participants to place in the waiting room: Users who are not in your account and not part of the allowed domains Who can admit participants from the waiting room: Host, co-hosts, and anyone who bypassed the waiting room only if host and co-hosts are not present –see details on this setting below How do different options work and why would I choose them?
Host and co-hosts only: only the designated host and co-hosts of the meeting including alternative hosts can admit participants who are placed in the Waiting Room Host, co-hosts, and anyone who bypassed the waiting room only if host and co-hosts are not present : If no hosts or co-hosts are present, participants who were able to bypass the Waiting Room based on the Choose which participants to place in the waiting room setting can admit participants who are placed in the Waiting Room If at least one host or co-host is present, only they can admit participants from the Waiting Room Rename participants in Waiting Room – Hosts and co-hosts are also able to rename participants in the waiting room before they enter the meeting.
The host may change their settings based on how they would like to manage the waiting room during their meeting. Waiting Room is currently at the top of the Meeting settings. Click the link to Edit Options. Use the radio buttons to change your settings and click the Continue button to save. Rename Themselves Turning this option off prevents participants from renaming themselves in the meeting. Annotate on Shared Content Turning this option off prevents participants other than the host from using annotation tools such as Draw, Stamp, Spotlight, Text, and Erase when screen sharing is used.
This option is only visible to hosts when content is being shared. In addition to using the Security icon menu to control meetings, consider setting the following options when scheduling meetings:. The Waiting Room feature lets hosts control when each participant joins the meeting. As the meeting host, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse.
This requires more work by the host, but only allows participants to join if you specifically admit them. Adding this measure can also save you from having to admit them from the Waiting Room, and also automatically provides their Cornell names in the meeting Participants list.
If you are scheduling a meeting where sensitive information will be discussed, it’s best to leave Enable join before host turned off. You can find the option under Meeting Options when scheduling a meeting. Visit Zoom’s Join Before Host help page for more information. It’s strongly recommended that hosts also activate Only authenticated users can join when using this option. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start it, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.
Another option is to assign an Alternative Host. It’s still possible for a meeting to start without you the host even if Join Before Host is disabled. If you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf, then when that person joins a meeting before you, the meeting will begin and they will be made the host.
After you join, the role of Host can be reassigned to you. Meeting passcodes previously called passwords are now required.
Passcodes are encrypted within the join meeting link and participants can join without entering it. Attendees who only have the meeting number and not the full link that includes the passcode will need to enter this passcode to enter the meeting. You’ll need to communicate your passcode to those attendees or use a passcode known by them already.
By default, screen sharing in Zoom meetings is limited to the host. You can change this if necessary to allow other attendees to share their screens. If you do make this change and decide to return to having screen sharing be limited to the host, while in your meeting:.
This won’t be appropriate when multiple participants will need to share and collaborate, but this restriction prevents unwanted attendees from interrupting the meeting with intrusive sharing.
If you add a Zoom meeting to your calendar using the Outlook Zoom add-in, the appointment text may include the full Zoom link including the encrypted Zoom meeting passcode.
If you have set up your calendar so that it is open for all colleagues to view the details of your meetings , this can expose the ability to enter the meeting to anyone who views your calendar. You can protect the passcode by making the calendar entry private. When this option has been used to stop all video, audio, chat, screen sharing, annotation, and recording in a session, Zoom will prompt the host or co-host whether they would like to report a specific individual from the participant list, share details about the disruption, or include a screen capture of the disruption or abuse.
Please report abuse during Cornell Zoom meetings to zoomsecurity cornell. The host or co-cost can resume the meeting by going to the host menu Security icon and re-activating features listed in the Allow Participants to: section—for example, allow video, audio, chat, and sharing from participants once again.
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The Waiting Room is an effective way to screen who’s trying to enter your Zoom session and keep unwanted guests out. When you disable “Join before host” in your. Zoom Rooms in-meeting controls appear on your controller. Enable Waiting Room: Enable or disable Waiting Room for the current meeting.
– Zoom webinar waiting room settings – none:
If you have given someone Scheduling Privilege which allows them to schedule meetings on your Knowledge Base Search. But what