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Tips and Warnings. Related Articles. Article Summary. Method 1. All rights reserved. This image may not be used by other entities without the express written consent of wikiHow, Inc. Open the Zoom application on your PC or Mac.

If you’re not already signed in, you’ll be prompted to do so now. Click the blue Schedule icon. It’s the calendar icon near the bottom-left corner of Zoom. Enter a topic for your meeting. Enter the meeting’s time, date, and duration. Select a start time and date for the meeting, and then choose a duration from the drop-down menu to automatically create an end time. If the meeting is happening more than once, check the box next to “Recurring meeting” and choose additional timing preferences.

Fill out the “Security” section. In this section, you can adjust your password preferences and control whether to use a Waiting Room for participants: Passwords are enabled and created by default. You can change the password to something else if you’d like, or disable it altogether by removing the checkmark from the “Passcode” box. If you have a free Zoom account, you must use a password. If you’d rather people with the password be able to join without your intervention, remove the checkmark.

Select a Meeting ID option. If this is a one-off type of meeting, select Generate Automatically to create a unique ID. Choose who can broadcast video immediately. Both are set to “off” by default, which means nobody’s camera will be enabled at first—anyone can enable their cameras later if they wish.

Select your audio and call-in preferences. You can also select which regional call-in numbers to include in the meeting. Select a calendar option. If you want to add the meeting to your calendar immediately and quickly send an invitation, choose Google Calendar , Outlook , or Other Calendars as needed. After you create the meeting, you’ll be taken to a new pre-filled calendar event that you can edit and use for invitations.

Click Advanced Options to expand more options for participants. This includes the option to allow participants to join before the host, as well as the option to mute participants immediately upon entry. Depending on your account type, you may also find some or all of the following options here: To restrict access, select the option to allow only authenticated users to join.

If you have scheduling privileges for someone else in your organization, you can select that person from the drop-down menu. The Alternative Hosts option also lets you add the email address for another licensed Zoom user who should also have full host access.

If language interpretation is available, you can configure your settings here. To add an additional host from your organization, enter the email address of the other host in the “Alternative Hosts” section.

To allow participants to join before the host, enable “Join before host. Click Save to create the meeting. Now that the meeting is scheduled, the selected calendar service will open, allowing you to add the meeting to your calendar, add guests, and set up recurring meeting times if applicable.

If you want to view or edit the meeting, click the Meetings tab at the top, and then select the meeting. To send invitations without using your calendar, click Copy invitation , and then paste the copied content into an email, message, or post. Method 2. If you’re signed in to Zoom, this displays the Meetings page. If you’re not signed in, follow the on-screen instructions to do so now. Click the Schedule a Meeting button. It’s the blue button near the top-right corner of your meetings list.

Enter a topic and description for your meeting. You can also type a description of the event into the “Description” field—it’s not optional, but it can be helpful. Enter the meeting’s time and date. Type the date into the field or click the calendar icon to use the visual calendar.

Select the time the meeting should begin from the drop-down menus. If you’re not using hour time, remember to select AM or PM as needed. Use the “Duration” drop-down menus to set how long the meeting will run. Choose the time zone in which the meeting’s start time applies. If the meeting will happen more than once, check the box next to “Recurring meeting” and choose your preferences.

Customize the password. Passwords are enabled and created by default, but you can change the password to something else if you’d like. If you don’t want to require a password, remove the checkmark from the “Passcode” box. Read more about automatic recording. Alternative hosts : Enter the email addresses of any alternative hosts you like to set for your meeting.

They need to be other Pro users on the same Zoom account. Read more about alternative hosts. Save and do not show again : Check this if you would like to use these same settings as a default for other meetings going forward.

The settings window will not pop up and you will need to manually open it to edit the settings. Click Continue. The calendar invitation will automatically generate with the Zoom meeting information. If you have multiple PAC accounts, choose which you would like to schedule with.

This will automatically populate an event with your PAC information. Change the date and time and add attendees as needed Click Send. Select either Schedule A Meeting or Personal Audio Conference to schedule the meeting type of your choice If scheduling a meeting, select your desired settings in the settings window.

The invitation will now automatically fill in with the details. If you select Schedule a Meeting, the settings window will appear with additional options. Select your desired settings in the settings window. A variety of free license upgrades are available to users with a business need. Schedule a Zoom Meeting. Links to plan, host, or schedule a Zoom meeting. Includes links to the vendor’s instructions and information about Zoom Webinars. Web and Video Conferencing Comparison Chart.

Zoom Rooms at Cornell. Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i. We recommend using as many of these options as you reasonably can without impacting your course or meeting. The steps listed below assume you have already scheduled the Outlook meeting and are going back to add the Zoom info, Change Ownership of a Zoom Meeting or Webinar.

Both the current and the Convert Your Zoom Meeting to a Webinar. When your Cornell Zoom meeting is a forum which might include participants from outside Cornell or needs to be publicized on the internet, setting it up as a webinar might be more appropriate.

Does Zoom Allow Uploading Files? This is not part of the standard license, but can be requested by staff or faculty demonstrating a business need.

In the interests of Zoom meeting security, annotations are disabled for Cornell Zoom meetings by default. To enable annotations for your Zoom meetings: Log in to your Cornell Join an H. Dialing In to the H. Live Polling in Zoom. Live polls can be set up prior to a webinar, or made on the fly within Zoom.

More information can be found on Zoom’s Polling Help Center page. Log In to Zoom App. You can log in through the Zoom app assuming you have downloaded the app or through the Zoom website. Both methods work fine, so use whichever you prefer. Alumni are not included in the Login for Weill Cornell Zoom. You can manually provide closed captioning in real-time during Zoom meetings. Here’s how. If you previously used Jabber which is being discontinued at Cornell for video conferencing, you should switch to using Zoom’s Room Connector features.

If you are connecting to Send Meeting Invitations in Zoom. You can install the Outlook plugin to schedule meetings directly from Outlook more information on Zoom’s Use the Outlook Plugin page , or you can copy and paste the meeting invitation in to a new Transfer Files During Zoom Meetings.

In-meeting file transfer allows attendees to send files during Zoom meetings and webinars through the Chat panel. Files can be sent to all participants or directly to another specific attendee Change the beginning and end points of your cloud recordings in Canvas to remove unnecessary material before sharing with others. Use the Microsoft Zoom Add-in for Outlook.

Cornell users who want to schedule Zoom meetings using the Outlook calendar can use the Microsoft Zoom Add-in for Outlook to integrate the two applications. The current add-in that integrates Outlook and Zoom is provided by Microsoft.

This Zoom plug-in is deprecated and any remaining copies should be removed—follow the instructions under Remove the Deprecated Zoom Plug-In for Outlook below. Be aware that Zoom session settings and details created with the deprecated Zoom plug-in cannot be edited with the new Microsoft add-in.

 
 

 

– How to schedule a zoom meeting in outlook web app – none:

 

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